Middletown Convention & Visitors Bureau Corporate Site

2012 Grant Application

Please find below the first phase of the MCVB grant process. Please fill out the grant application below. Once the application is submitted, the second phase of the grant process will be the submission of support materials and additional documentation. This information will be available once the application has been officially submitted to the MCVB. The MCVB will accept online applications until 5:00 p.m. on April 10, 2012.  You should plan to complete the online application at one session--the information you input to the form CANNOT be saved, then completed at a later time.


Name of Organization:   Federal Tax ID Number for-profit
Important: This is the name listed on your tax exempt documents.

Address:
City:   State:   Zip code
Telephone:   Fax:
E-mail:   Website: www.

BOARD INFORMATION

Board President Name:
Phone number: day  evening  cell
Board Financial Officer:
Phone number:
Grant Contact Person:
Phone number:

ABOUT THE EVENT OR PROGRAM TO BE FUNDED

Title:
Amount requested: $
Event Implementation date:   Completion Date:
Number of persons in your organization involved in the planning/execution of your event(s):
Have you received a previous grant from Middletown CVB?   Yes No
When?
What event/project?
In two or three sentences explain what the project or event is intended to accomplish, the benefits to the community and the activities that will lead to the desired outcome. If the request is for a capital expense, please explain how the purchase will benefit the community.

Please answer the following:
1. What is the amount of total "room nights" that your event will produce for Middletown hotels?  Note: total room nights is calculated by multiplying the number of guest rooms times the number of nights the group will be staying at various Middletown hotels.  For example a group of eight visitors each get his/her own hotel room (eight rooms total) for a stay on Saturday and Sunday night.  These eight vistors produced sixteen "room nights."

2. How many visitors do you expect your event to attract?

3. How many visitors do you expect to attract to your event from outside the Middletown area?
4. How will you track/count attendees, and how will you verify which attendees are from outside Middletown?

5. What type of economic impact to the community do you expect? Example: The potential for visitors to spend money locally on shopping, gas, and other expenditures.

Do you expect funding from other sources besides Middletown CVB?   Yes No
7. If so from whom?

8. How many days will your event last?
    Is this number for the same event or for a series of events?
9. How many years has your organization been in existence?
10. How many years has your event been in existence?
11. How do you expect to fund your event?
12. Is your organization carrying debt from previous years?
13. How many times does your board meet each year?
14. If this is a potential capital improvement grant, what is the likelihood that your capital improvement project will produce visitors to Middletown and that those vistors will stay in Middletown hotels? Please explain:

15. How will the grant money be spent? Please give specific details on where the grant dollars will be spent, with dollar amounts. You may need to attach a separate sheet for this information. Remember that your Economic Impact Report must match your documentation on this grant. Examples: Print advertising, TV, Radio, Website, etc.

16. In which areas outside Middletown will you be advertising to bring visitors to your event?

17. Describe how the advertising program will be evaluated for effectiveness.

18. If this grant is denied how will you fund your advertising?

19. Total estimated cost of event/project:



Before clicking submit, please review all of the above information to be sure it is correct and all questions have been completed. Once your application has been submitted it will not be saved. The MCVB will not accept paper applications of this form.